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Maintenance Coordinator

Date: Jul 21, 2021

Location: Newark, Delaware, US, 19711

Company: IFF Family of Companies

Long Description

The Maintenance Coordinator is a critical role in the Production Organization; the Maintenance Coordinator coordinates the needs of Production, Maintenance, Engineering and other functions across the site to ensure that production equipment is available to meet production demands while also being available for maintenance activities and capital activities.  The Maintenance Coordinator must have a working knowledge of the manufacturing process and equipment as well as the maintenance activities that are performed on that equipment. 

Job Description



•    Ensure all operations are carried out in accordance with EHS policies and practices.
•    Ensure Standard Operating Procedures are followed for all tasks.  
•    Participate in site safety programs, behavioral based safety activities, audits and emergency response activities as required.
•    Model behaviors that demonstrate a high regard for the safety and health of individuals and the site as well as the environment.
•    Encourage high level of safety participation and commitment from others.
•    Comply with external and internal requirements and regulations (IFF, OSHA, DNREC, etc).
•    Understand and follow Process Safety Management Practices.
•    Ensure operations follow GMP practices. 

Maintenance Coordination
•    Work with the Asset Scheduler, Logistics Coordinator and Area Manager to understand the production strategy (goals), how it pertains to operating the production process, and how equipment effectiveness and availability impacts the production strategy 
•    Lead the integration of the Work Management Process (WMP) into the production, maintenance, and engineering cultures 
o    Ensure proper information in Work Notifications and Work Orders to provide relia-bility data
o    Ensure appropriate prioritization of Notifications aligns with organizations’ needs
o    Ensure proactive regulatory inspection, test, and restoration (Preventive/ Predictive) requirements to operate the asset(s) are completed on time. 
o    Ensure proactive production inspection, test, and restoration (yield, uptime & quali-ty) (Preventive/ Predictive) requirements to operate the asset(s) at the required pro-duction capability/cost are completed on time
o    Ensure scheduling of Capital Projects and Management of Change (MOC) work in a way that integrates with maintenance work activities and production needs
o    Routinely reviewing the backlog to ensure timely processing of notifications and work orders
o    Lead the Weekly and Daily Scheduling Meetings
o    Facilitate and resolve scheduling conflicts between operation and maintenance 
o    Re-adjust the maintenance schedule to align with reactive work orders to minimize production downtime 
o    Verify equipment readiness before deployment of maintenance resources on day of scheduled work execution
o    Validate acceptable completion of maintenance/engineering activities. Collects op-tions, facilitates compromised solution discussion when activities fail to restore the asset appropriately
o    Review work order and ensure authorization of additional costs as needed to TECO work order
•    Support the integration of the Reliability Management Process (RMP) into the produc-tion culture 
•    Participate in the review of Maintenance and Reliability metrics and provide recommen-dations for improvement
•    As necessary for operational tasks, act as the point of contact for contractors by giving direction on the scope of work, ensuring proper permit completion and adherence to EHS standards, and write purchase requisitions for contractors.
•    Occasionally fill in as a shift supervisor as needed for illness or absence.

Job Requirements

Education / Experience
•    Bachelors Degree in the Sciences or Business and 5 years of experience in manufactur-ing operations or equivalent experience required (2 years of leadership or supervisory experience preferred).  
•    In lieu of degree, 10 years of experience in chemical manufacturing operations is re-quired, along with 2 years of leadership or supervisory experience preferred.  

•    Demonstrated ability or capability to lead and effectively interface with other depart-ments in a team environment.  Previous experience in a union environment preferred
•    Knowledge of and experience with maintenance and operating procedure requirements
•    Knowledge of and experience with Work Management Processes 
•    Knowledge of and experience with failure modes for the production/utility equipment and the impact on production capability (priority) 
•    Basic understanding of financial accounting concepts such as Life Cycle Cost and TAR PMMA accounting as well as work order cost flow management 
•    Understanding and experience using ERP systems (SAP preferred).
•    Must demonstrate an attitude of respect and professional interaction with others.
•    Working knowledge of production operations and process changes;  
•    Basic knowledge of quality control procedures, processing equipment and plant utilities, or equivalent experience at a manufacturing plant; pharmaceutical or food additive plants preferred;

Nearest Major Market: Philadelphia