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Receptionist & Admin Asst

Date: Jan 12, 2022

Location: Philadelphia, Pennsylvania, US, 19153

Company: IFF Family of Companies

Job Description

It's an exciting time of growth for Tastepoint by IFF, we’re inviting a dedicated individual to join us as Receptionist / Administrative Assistant.  

Great taste takes more than great ingredients. That’s why we go above and beyond, every day. Tastepoint captures the essence of our customers’ ideas and the imagination of their consumers. Our ability to meet the constantly evolving needs of consumers through innovative and comprehensive solutions ensures our customers a totally satisfying experience. 

 

About You

In this role you will be an integral part of our team and responsible for the first impression our customers, vendors and employees receive of Tastepoint.  To successfully perform this, our expectation is that you are able to maintain a Professional Business presence at all times, remaining pleasant and helpful to all visitors, contractors, applicants and onsite personnel; assist customers in whatever needed to make their experience pleasant and memorable via the phone or in person.

 

How You Will Spend Your Time

As the first impression of Tastepoint, you will pleasantly and professionally greet arriving guests, providing important information about their visit including protocols (security and Covid protocols), contacting the person they are visiting, providing a badge, directing to the correct meeting room, etc.; you will answer, screen and direct all incoming calls as appropriate, maintain the vendor security approval process and badges, maintain all safety protocols as directed for the facility, receive/sort/distribute incoming mail and small packages, prepare internal documents for various departments as needed, update internal communications regularly, maintain a neat and clean foyer/reception area, and coordinate with your manager to maintain coverage for the front desk at all times.  Additional duties include providing assistance to our Marketing team with preparation and coordination of mailing giveaways and marketing materials to account managers, customers and other locations when needed and tracking centralized inventory via spreadsheet, direct caterers to conference rooms for events, and other duties as assigned within the scope of this role.

Job Requirements

 

Required Skills 

Great attention to detail
Must be a team player willing to lend a hand where needed
Comfortable communicating with employees at all job levels
Computer Skills including Microsoft Word, Excel, Outlook; prior experience scheduling appointments, meeting rooms, interviews.
Fluent in English
 

 

Required Experience

Experience on multi-line phone system and reception area activities (greeting guests and managing activities)
3-5 years prior business office reception experience
Must possess excellent interpersonal, organization and communication skills.

 

 

 

At Tastepoint by IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex or veteran status. We strive for inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability. Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more… 


Nearest Major Market: Philadelphia